Specialist I Human Resources

Job Purpose

The HR Specialist – Payroll is responsible for ensuring accurate and timely payroll processing, while maintaining full compliance with labor legislation, tax regulations, and internal policies. This role also acts as a key point of contact for employees, delivering high-quality support and ensuring efficient HR administrative and payroll operations.

Job Responsibilities

• Manage attendance and payroll processing within established deadlines;
• Handle salary garnishments and meal allowance card administration;
• Provide timely, accurate, and high-quality responses to employee queries (HR Service Desk);
• Ensure a strong employee experience through personalized and reliable support;
• Ensure compliance with applicable labor law and statutory requirements;
• Prepare and submit payroll-related files, including:
  • Social Security and IRS withholding
  • Union contributions
  • Insurance reports and mandatory declarations

• Deliver legally required reports such as annual IRS declarations, Single Report, and overtime records;
• Draft and manage employment contracts, including renewals, expirations, and terminations;
• Monitor and manage probation period evaluations within HR systems;
• Maintain and update Individual Employee Files (personnel records), ensuring accuracy, confidentiality, and compliance;
• Guarantee proper documentation aligned with legal and internal requirements;
• Ensure working schedules are accurate and communicated in a timely manner;
• Issue formal employee communications in line with legal deadlines (e.g., contractual changes, notifications);
• Manage the lifecycle of temporary agency workers;
• Support hiring and onboarding processes, particularly for direct labor employees;
• Support internal processes ensuring consistency and compliance across employee lifecycle events;
• Support internal Occupational Health activities and coordination.

Requirements

• Degree on Human Resources Management
• 2-4 years of experience on payroll and HR generalist activities                                    
• English
• Advanced Excel Skills
• Analysis capability
• Autonomy
• Critical sense Planning and organization
• Results Oriented
• Rigour
• Secrecy and discretion