Office Assistant

Would you like to join a dynamic, fast growing and challenging company?

CTR/Hayco is a multinational manufacturing company looking for an Office Assistany to join our Facilities team in Portugal.

Job Purpose

Provide administrative support to the Facilities Department, ensuring effective document control, budget tracking, and day-to-day administrative activities. Maintain accurate records, prepare reports and presentations, and support departmental processes.

Job Responsibilities

• Provide administrative support to the Facilities Department;
• Maintain and organize department records, files, and documentation;
• Prepare reports, spreadsheets, presentations, and other administrative documents;
• Coordinate meetings, schedules, and communications with internal and external stakeholders;
• Support compliance with Facilities procedures, policies, and legal requirements;
• Assist with waste management records and environmental documentation;
• Support the implementation and maintenance of 5S and workplace organization initiatives;
• Contribute to continuous improvement activities within the Facilities Department;
• Perform other administrative duties as required to support the department's operations.                                                                                                                                                                                

Job Requirements

• High School education or higher;
• 2-4 years experience in administrative support roles;
• Document control and budget administration;
• Proficiency in Microsoft Office (Excel, Word, and PowerPoint);
• Good level of spoken and written English;
• Experience in Facilities-related activities is an advantage;
• Knowledge of waste management, 5S, and other Facilities standards is preferred;
• Organization and attention to detail;
• Good communication skills;
• Proficiency in Excel, Word, and PowerPoint;
• Ability to manage multiple tasks;
• Teamwork and proactive attitude;
• English proficiency;
• Knowledge of 5S and waste management is a plus.

If you believe you are the right fit for this position, please submit your application!